Technical Proposal Manager – Document Scanning & Archiving

Job Title: Document Scanning & Archiving Technical Proposal Manager

Department: AIM Operations (Corporate)

Job Summary: We are currently seeking a skilled and motivated AIM Technical Proposal & RFP Manager to join our team. In this role, you will be responsible for managing major RFP engagements across the US & Canada. The ideal candidate will have strong technical writing skills, a thorough understanding of proposal responses for Federal Government and State/Local/Education (SLED) and processes. The ability to collaborate with various teams to develop comprehensive proposals of winning themes, proposal concepts and content elements.

Duties and Essential Functions:

1. Technical & Price Proposal Development:
• Lead the development of technical and price proposals for submission.
• Collaborate with customers and the ARC team to create thorough proposals.
• Customize each proposal to meet the specific requirements of each technical proposal.
• Maintain a consistent and professional appearance for all proposals.
• Work with ARC Production Management to develop competitive pricing.
• Obtain senior ARC management approval on pricing structure.
• Operate under tight schedules and meet deadline requirements.
• Deliver completed bid packages to the proper ARC team for final and timely submission to the customer.
2. Open Bid Monitoring and Tracking (Public and Private Bids):
   • Use the CRM database to track all proposal information required to develop weekly, monthly, and quarterly reports. Ensure data is accurate and updated in real-time.
   • Enter relevant data into the RFP Tracking system for open bids.
   • Organize and prepare proposal responses for Federal Government and State/Local/Education (SLED) buyers.
   • Assign bid tracking/notification to the appropriate ARC Manager.
   • Monitor open RFPs and update the system as the bid progresses.
   • Coordinate question submission and pre-bid meeting activities.
   • Ensure bid responses are submitted before the deadline.
   • Follow up with procurement agencies for bid tabulations.
   • Obtain post-award bid tabulation/evaluation reports and determine reasons for award or non-award to ARC .

Responsibilities:

• Learn and understand the methods, technology, and best practices used at ARC Scanning Centers.
• Utilize a strong understanding of labor costs, material costs, and direct/indirect costs to ensure project profitability.
• Be a team player and leader, bringing out the best in others.
• Maintain a positive "Can-Do" attitude.

Qualifications and Experience:

• Strong technical writing skills.
• Understanding of document scanning technologies and processes preferred.
• Advanced skills in MS Office, MS Access, CRM, Adobe Acrobat, and Zoom.
• Associates Degree or two years of technical writing experience preferred

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